© 2007 Clay County Flyers RC Club Inc
Bylaws of The Clay County Flyers R/C Club
Article I: Name
A. Name: Clay County Flyers R/C/ Club
B. Location: 8481 Country Bend Cir. W. Jacksonville, Fl. 32244
Article II: Purpose
A. Maintain a clean and organized facility for flying R/C model aircraft.
B. Bring together people interested in building and flying R/C aircraft.
C. Encourage youth involvement.
D. Consistently promote awareness of AMA and club safety guidelines.
E. Abide by and enforce terms set forth in the License Agreement with Clay County, executed September 27, 2005. Including observance of Exhibit B, Rules of Conduct and Membership Rules.
Article III: Membership
A. Qualifications: Membership is open to anyone with a current AMA card willing to abide by the club Bylaws.
a. Full Member: Is anyone sixteen (16) years of age or older, has full voting rights, holds a current AMA license, and has satisfied the full member dues requirement.
b. Youth Member: Is anyone under sixteen (16) years of age, has full voting rights, holds a current AMA license, and has satisfied the youth member dues requirement.
c. Family Member: Is any immediate family member (spouse and children) related to the full member, has full voting rights, holds a current AMA license, and has satisfied the family member dues requirement.
C. Cards: Every member will be issued a membership card. Members will show their card to the attendant upon entering the facility. Members will display their club card on the frequency control board to declare ownership of the frequency. It is not permissible for two membership cards to be placed under a single frequency channel at the same time. Guests must display their AMA card on the frequency board and have their signed release, Exhibit C of the member application, with them when entering the landfill cap to fly.
D. Dues: Are required for membership. Rates are based upon the membership classifications listed in Article III, section ‘B’ and maintained in a separate document entitled “Dues Rates and Schedule.”
E. Resignation: Any member in good standing may resign his/her membership by giving written notice to a club officer.
F. Termination: If any member ceases to have the qualification(s) necessary for membership in the AMA, his/her membership in the club shall thereby terminate, subject to reinstatement upon restoration of eligibility.
G. Expulsion: This section provides for enforcement of the safety rules that are related to flying activities or other unacceptable behavior by an individual member or members. Any individual may be expelled from the club by a two-thirds (2/3) majority vote of the membership in total if in the officer’s determination, such individual willfully commits any act or omission which is a violation of the terms of these Bylaws, rules of the AMA, or which is detrimental to the club, the AMA, or to model aviation.
H. Reinstatement: A two-thirds (2/3) majority vote of the membership in total is required for reinstatement to the club.
Article IV: Officers
A. Officers: The board shall consist of a President, Vice-President, Administrative Assistant, Treasurer, Safety Officer and Adjunct Committee Member(s).
B. Term of Office: Officers shall be club members and hold office for a term of one (1) year. To promote club continuity and longevity, it is recommended that at least one officer remain on the board to serve as an Adjunct Committee Member.
a. President: Will preside over all meetings of the club and Board of Directors. He/she will appoint individuals and/or committees to hear safety grievance procedures or for special club projects as needed. The President will serve as the primary club contact when dealing with the AMA, Clay County Board Members, other clubs or organizations. Will maintain records as described in Article VI.
b. Vice President: Will preside over the meetings of the club and Board of Directors when the President is absent, or in the event the President should leave office before his/her term of office ends. He/she will chair any special committees unless the committee chair requires some special expertise not within the realm of the Vice President.
c. Administrative Assistant: Will create and maintain meeting minutes, club newsletters, sign-in sheets, and any other records not maintained by other members of the board.
d. Treasurer: Will perform the following duties;
i. Maintain balanced financial records and bank accounts.
ii. Collect dues, fees and other payments to the club. Deposit these funds in a timely manner.
iii. Record all collections and payments in a clear and concise manner.
iv. Process applications for club membership.
e. Safety Officer: Will preside over general flying activities while at the field, advise members of any unsafe practices, report to the Board of Directors any situations he/she feels requires further attention. Will have the authority to halt any activity that is considered to be unsafe by definition of the AMA or club safety rules. This includes processing grievance forms and following the existing grievance procedures as documented in the Bylaws. Report at each meeting, without identifying member identities, any unsafe activities that the membership at large should be monitoring.
f. Adjunct Committee Member: Observe board activities and recommend steps that promote good standing with county personnel and its Board of Directors. Will have the authority to bring before the membership a vote for any board member’s removal should the Adjunct Committee Member deem their activities to be in violation with the AMA charter or detrimental to the club’s good standing with the county. This vote will follow the two-thirds (2/3) majority rule as stated in Article III, section G, ‘Member Expulsion,’ of these Bylaws. The Adjunct Committee Member does not need to have been on the Board of Directors during the prior year, but must be a member in good standing with the club.
D. Vacancies: Vacancies in any office will be filled by the remaining officers or by appointment of a club member as decided by the remaining officers. Such appointee will serve until the end of the term to which his/her predecessor was elected.
Article V: Meetings
A. Regular Meetings: Regular meetings will be held quarterly at a time and place designated by the Board of Directors and published in the club newsletter.
B. Special Meetings: The Board of Directors may also call special meetings. The purpose of the special meeting will be stated in the written notice to be provided no less than five (5) days prior to the meeting date.
Article VI: Record Keeping
A. The records of the club will be the responsibility of the Board of Directors. Specific records will be kept by each of the board members as shown below;
a. President: Correspondence with county officials, the AMA, club Bylaws, corporation documentation, club roster and a copy of each member’s signed application form registered with the county.
b. Vice President: Create and pass along special committee meeting records to the Administrative Assistant for safe keeping.
c. Administrative Assistant: Meeting minutes, club rosters, club newsletters, sign-in sheets, and any other records not maintained by the other board members.
d. Treasurer: All financial records, including but not limited to collections, payments and bank records.
e. Safety Officer: Record of written and/or verbal notice to members that violate AMA or club safety guidelines. He/she will also maintain any documented grievance procedures.
Article VII: Committees
A. The President may establish and appoint members in good standing to serve on standing and/or special committees.
B. All committees will function in an ex-officio capacity and posses no power, acting solely in an advisory capacity.
Article VIII: Nominations and Elections
A. Nominations: Nominations for officer positions may be made verbally during meetings or at any other time provided the nomination is made in writing to a board member. Written notice may be made by mail or email. It is the member’s responsibility to assure the notice was received by the board member notified.
B. Elections: Elections are held annually during the September meeting. Candidates must receive a combined majority vote of the members in attendance and those voting by proxy.
Article IX: Miscellaneous Provisions
A. Dissolution of Club: The duration of the club shall be perpetual. However, the club may be dissolved with a two-thirds (2/3) majority vote of the total membership.
B. Upon dissolution of the Club, the Board shall, after paying or making provision for the payment of all liabilities of the Club, donate all remaining Club assets to only non-profit organizations.
C. Officer expenditures: With the president’s approval, the board is permitted to expense up to $100.00 per month in the club’s behalf without prior permission from its members.
Article X: Amendment of these Bylaws
A. Amendments may be made to the Bylaws at any meeting of the membership, provided the members have been notified in writing at least five (5) days in advance that amendments are to be considered.
B. Amendments shall be approved by no less than a two-thirds (2/3) majority vote of the members in attendance.
Article XI: Grievance Procedure (Flight and Safety Rules)
A. Purpose: The grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to special safety committee for consideration. Committee members will be appointed by the President and known only to the President and Vice President. The Vice President will chair the special safety committee. He/she will review the grievance form with the other members of the committee and render a decision. The grievance form must be signed by at least one witness other than the safety officer.
a. First Violation:
i. Viewpoints of complainant, witness and accused will be considered.
ii. Complainants name will be disclosed.
iii. Upon the Safety Committee’s recommendation a verbal reprimand may be given to the accused.
iv. The Safety Committee’s decision will be recorded and maintained in the Safety Officer’s records.
b. Second Violation:
i. The accused has the right to a written rebuttal to be reviewed by the Safety Committee.
ii. Complainants name will be disclosed.
iii. Upon the Safety Committee’s recommendation the flying privileges of the accused may be suspended for thirty (30) days. Suspension will include revoking member’s club card and gate key.
iv. Written notice of the suspension shall be issued and a copy published in the Club newsletter.
c. Third Violation:
i. Safety Committee will notify the accused in writing and the Club members via the Club newsletter that the Club will vote on the expulsion of the accused at the next meeting.
ii. Said expulsion will last for a minimum of one year (longer if deemed necessary by the Board of Directors).
iii. Voting will be by secret ballot at a regular membership meeting.
iv. The expelled member may reapply for membership after the expiration of the expulsion time period.
d. The three grievance actions will not be enforced unless they are accumulated within a two-year period of time.
e. Any member receiving a grievance, who directs any retaliation action against the person filing said grievance, will be subject to immediate expulsion from the Club. This is to include threats, intimidation, physical harm, intentional equipment damage, or any other action deemed to be retaliatory by the Board of Directors.
Article XII: Violations of the Lease Agreement with Clay County, Membership Rules and Rules of Conduct
A. Use of the Doctors Inlet Landfill as an airfield for the Clay County Flyers RC Club is contingent upon terms set forth in the License Agreement with Clay County, signed September 27, 2005. Club members and their invited guests must abide by these terms. Violations may result in loss of membership, loss of the flying field to all members, and/or payment for damages.
B. Membership Rules: Members acknowledge their understanding and agree to abide by the Membership Rules as a condition of membership. A member found in violation of any of these rules may be subject to expulsion from the club.
C. Rules of Conduct: Members acknowledge their understanding and agree to abide by the Rules of Conduct as a condition of membership. A member found in violation of any of these rules may be subject to expulsion from the club.
D. Immediate expulsion. Violations of the following rules will result in immediate expulsion from the club.
f. The entry gate shall never be left open at any time during hours that the Doctors Inlet Landfill is closed. Members will always lock gate after entering or exiting facility.
g. No member or invited guest may use the Flying Area to dispose of solid waste or other refuse when Doctors Inlet Landfill is closed.